Round application and report

Round documentation

A exchange project is divided into rounds when participants are in their work placements abroad. An exchange round can last between 3 and 18 months, so there may be two or more exchange rounds within one collaboration agreement.

A round description can show, among other things, what activities, tasks, and assignments participants will undertake to achieve the goals of the project. The partnership submits a round description and budget for each exchange round to Norec. 

The following documents must be submitted:

Documents required from all partners in the project:

• Most recent annual report
• Financial statement no more than three months old (does not need to be audited)
• Latest audited and consolidated financial statements
• Valid certificate of registration for the audit firm that has audited the annual financial statement

We advise the coordinating partner to collect all documents on behalf of the partnership and submit all documents to the programme adviser in one e-mail.

Reporting – round

The partnership is responsible for reporting on results and finances during the project period.

The coordinating partner must report activities, costs and results in the project after each exchange round. After each round, they must also submit a consolidated audit report of the Norec funds on behalf of the partnership.

How to report:

Four months after the end of the participants’ follow-up period, the partnership must submit the consolidated financial report and audit report and the results/round report.

To be submitted with the round financial report:

Link to the auditor’s state authorisation or valid registration document for the audit firm that will audit the Norec funds. Norec requires the audit firm that will audit the Norec funds to have been given the right to operate as an auditor by the relevant national authority.

Guidelines

Here are some practical guidelines to guide you in planning, implementing, and reporting on your exchange project.